Friday, June 8, 2012

The biggest mistake made in meetings...

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Everyone’s an expert.

Do you ever notice that? When you’re sat in meetings on more or less any subject, the people sat round the table always seem to have plenty of opinions, often expressed with the certainty of fact, but very few have a lot of questions to ask.

I wonder why that is. In all circumstances in life where groups of people are trying collectively to reach a correct decision, the process is always question and answer based. Courtroom trials are based exclusively on questions and answers, as are committee hearings, enquiries and tribunals.

Asking questions is not just a practical necessity, it’s also a basic human courtesy. It’s the foundation of human interaction, for strangers as much as for old friends.

Do you come here often? What team do you support?  How are Mary and the kids?

Virtually all conversations are question and answer led, until you’re in a meeting room with eight of your colleagues. Then suddenly everyone seems far more interested in asserting their own opinion than they are in soliciting someone else’s.

Why do we indulge this? The most awful people we meet socially are those who never ask questions. You know the type. You’re at the pub and every time a line of conversation emerges, this person can only reference it in some way back to themselves. They are not interested in taking in, only in giving out.

“I’m very excited, I’m going to Tunisia next month.”
“I went to Tunisia last year.”

“I just got a text from my friend, she’s living in London at the moment.”
“When I was living in London I found the weather was just too much.”  

It’s easy to do. Relating things back to personal experience is natural, but it’s also intrinsically selfish and a real social turn off. How much better is it to ask questions? Imagine if the same person answered each statement with a question…

“I’m very excited, I’m going to Tunisia next month.”
“Really? Why did you choose Tunisia?”

“I just got a text from my friend, she’s living in London at the moment.”
“Where abouts is she staying?”

A person who asks questions is immediately more likable and will ultimately accomplish more. Asking questions makes the person you’re talking to feel like you’re interested and it gives you more information. When it comes to business, information is almost always useful in making progress and problem solving.

We all need to ask more questions and listen to the answers. There is a danger that you're asking less questions than you actually think you are. Paying close attention to how you behave, and whether you're a listener or a talker is very important. As an old poker-playing friend of mine says, if you look round the table and you can't see who the loser is, then it's you.

What do you think?




Trevor Burne is Managing Director of Talascend. He blogs about Australian engineering jobs, and issues affecting Australian Engineers.